Attendee Terms & Conditions

By registering for and/or attending The Virtually Yours Travel Show , (“Show” or “VYTS”), each attendee (“Attendee” or “you”) agree to be bound by, and comply with, these Terms & Conditions. It is your responsibility to read and understand these Terms & Conditions.

Participation and Behavior. Attendees are expected to conduct themselves professionally at all conference functions. Use of obscene language, abusive behavior, or threatening behavior directed to any other conference Attendee or staff is not conducive to a learning environment and will not be tolerated. The VYTS staff has the right to remove any Attendee that is in violation of this Policy and no refunds of registration will be granted.

Admittance. VYTS has sole discretion, without refund, to refuse admittance to or expel from the Conference anyone that is deemed to be behaving in a manner that could be disruptive to the conference or any other Attendee. VYTS reserves the right to remove anyone caught sharing a registration.

Registration; Tickets. The registration fee provides each Attendee a ticket with access to the Conference content and features as outlined in the type of registration purchased. Registration fees are nonrefundable and may not be shared. All fees and discounts are subject to change without notice; these changes will be applied to unconfirmed registration sales. The Conference program is subject to change without notice.

Discounts. Only one discount may be taken per registration. No discounts apply to onsite pricing or early-bird registration pricing.

Payment. Registration payment is by charge card. Other payment methods must be requested; in those cases, payment is due within two weeks following registration to secure your registration, registrations within two weeks prior to the Conference opening are due upon registration. Discounts will be forfeited if payment is late. A 1.5% finance charge per month will apply to any payments received more than 30 days after registration is completed. If paying for a registration with an outstanding VYTS credit memo, no refunds, exchanges or credits are allowed.

Registration Transfers. A registration may be transferred to another employee in your company at any time prior to the start of the Conference. Requests for transfers of registration fees must be made in writing. We recommend completing the transfer request as early as possible to ensure the new attendee will be included in Conference updates and networking opportunities.

Ancillary Events. No functions or events may be held during Conference hours without written permission from VYTS.

Registration Cancellation. All registration fees are non-refundable. No credit will be issued for unused registrations. Conference registrations contracted in separate agreements are not eligible for any type of credit as specified in the individual agreement.

Conference Cancellation. VYTS reserves the right to close, alter or cancel any Conference event, session or other items relating, directly or indirectly, to the Conference for any reason, in its sole discretion. If the Conference is canceled by VYTS in its entirety, no refunds will be made and you agree to accept in complete satisfaction and discharge of all claims against VYTS applying of the online registration fee to the rescheduled Conference, or to the purchase of any VYTS research product or event within one year of the cancelled Conference. Credits will not be made for partial cancellations or reductions in the size or scope of the Conference.

Use of Personal Information and Registration Information. VYTS is committed to data privacy and protecting your personal information. By registering for the Conference and submitting your email address during the event registration process, you agree that VYTS and its Conference partners may send you Conference related information. A valid email address is required for all registrations. VYTS collects the information you have entered into your registration form in order provide you with access to the Conference and materials for your use during and after the Conference for which you have registered, and for administering participation in this Conference. This may include information about the Conference’s content, event logistics, payment, updates, and additional information related to the Conference. By registering for the Conference, you consent and agree that (i) VYTS may use this information to provide you with communications about products and services related to the subject and may provide this information to the sponsor(s) and fellow attendees, including Conference sponsors and third-party service providers engaged by VYTS to assist in the conduct of the Conference (e.g., housing bureau, mobile application provider), who may use this information to send communications to you; and (ii) this information VYTS may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. You may withdraw consent, request to review or revise information we retain about you by contacting [email protected] Except as described herein, VYTS will not disclose an Attendee’s personal data to any other third party without your consent except where required to do so by law. The above provisions are included as part of our registration form to ensure that your registration for the Conference is within the guidelines of international data protection laws. Completion of the online registration acknowledges your consent and agreement with the above provisions

Usage of Photographic and Video Material Taken at VYTS Events. VYTS imposes certain restrictions on the use of multimedia at its events (e.g., photography, video, audio, online streaming, and all future mediums). Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever. VYTS may hire professional service providers (photo, video, streaming, audio) to document and display the event experience. VYTS may also use social media (e.g., Twitter) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on its webpage. By attending the Conference, you acknowledge and agree as follows: (a) VYTS may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, VYTS disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

Recording Notice and Consent. In connection with your participation in the Conference, you agree and consent that your likeness may be captured in still photo video, digital photography and other means and may be used across our programs and applications and displayed paper handouts at our events, including access to presentations and other activities for distribution to event attendees and those who were unable to attend and will view the recordings live or at a later date. You grant OmniTourism, LLC and the exhibitors and sponsors of the Conference explicit permission, to use your name and likeness in photographs, video and/or or other digital and hard copy recordings, broadcasts and/or image preservation in digital or paper-based reproductions, in any and all of its applications, sites and publications, without payment or any other consideration, and explicitly waive any and all royalties and any and all other forms of compensation. You also, by completion of the ticket purchase, release, hold harmless and indemnify OmniTourism, LLC and the sponsors of the Conference from any and all liability related to use and/or dissemination of my name, likeness and/or image.

General. VYTS reserves the right to change, amend, add to, or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If any provision contained in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all Conference attendees, speakers, sponsors and exhibitors. The views expressed by any Conference attendee, speaker, exhibitor or sponsor are not necessarily those of VYTS, OmniTourism, LLC or the sponsors of the Conference. All Conference attendees, speakers, exhibitors and sponsors are solely responsible for the content of all individual or corporate presentations, marketing collateral and/or advertising materials.

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